What Is a Transaction Fee: Learn How to Reduce Costs
A transaction fee is a charge a business pays for each electronic payment it processes, typically for credit cards, debit cards, or digital wallets. In practice, it's often a layered charge rather than one simple fee, and common pricing can look like 2.5% + $0.30, which means the cost changes depending on the sale amount. If you run a service business,
100 Stacked Bar Chart: Financial Reporting Guide
Your revenue report says the month was strong. Your team hit utilization targets. Cash came in. On paper, it looks fine. Then someone asks a better question. What changed inside the total? Did higher-value advisory work make up more of the month, or did lower-margin cleanup projects take a bigger share? Did one office grow because it sold the right service
Inventory Turns Calculations: A Small Business Guide
You may already have this problem sitting on a shelf. Maybe it's an HVAC shop with bins of motors, capacitors, and control boards. Maybe it's a field service company with replacement parts in vans. Maybe it's a project-based business that keeps materials on hand so jobs don't stall. In every case, those items represent cash you've already spent. That's why inventory turns
Unlevered Free Cash Flow for B2B: Calculate & Find in QB
Your P&L says you had a strong month. Revenue looked healthy. Margins looked fine. Then payroll hit, a few client payments slipped, and your bank balance told a very different story. That disconnect is where many B2B service owners get stuck. You can be profitable on paper and still feel cash pressure because accounting profit and spendable cash don't move in
What Is Debtors Turnover Ratio: A Service Business Guide
The debtors turnover ratio measures how many times your business collects its average receivables during a period, using Net Credit Sales / Average Accounts Receivable. If your ratio is 8, that means you collect your average receivables about eight times per year, or roughly every 45 days. If you run a service business, you've probably felt the disconnect. Revenue looks solid
Business vs. Personal Credit Cards: Owner’s 2026 Guide
You open the credit card statement at month end and already know what's coming. A software subscription. A client lunch. A family dinner. A recurring Zoom charge. A pharmacy purchase. An airline ticket that might be for business, except you booked personal travel that same week. Now your QuickBooks feed is full of transactions that need judgment calls, receipt chasing,
Prepaid Expenses on the Balance Sheet: A Guide for 2026
You paid an annual insurance bill, renewed a year of software, and sent a retainer to outside counsel. Cash left the bank immediately. Then month-end arrives, and your profit looks worse than the business performed. That's where many service business owners get tripped up. The payment was real, but the expense recognition usually shouldn't happen all at once under accrual accounting. If
Automated Billing Software: Transform Your Business
You've probably felt this already. A client project wraps up, your team delivers the work, and then billing turns into a second job. Someone checks a spreadsheet, someone else updates QuickBooks, an invoice goes out late, a client replies with a question about the amount, and now your month-end close is messier than it should be. That's the reason service businesses
Depreciation for Equipment: A Guide for Service Businesses
You buy a new service van, a set of specialized diagnostic tools, or upgraded workstations for your team. The cash leaves your bank account today, but the equipment will help you earn revenue for years. That gap is where many owners get tripped up. If you record the whole purchase as a regular expense right away, your profit can look unusually
B2B Payment Platforms: A Guide for Service Businesses
If you're running a service business, you probably know the routine. An invoice goes out from QuickBooks. A client pays by ACH, card, or sometimes a paper check. The deposit hits the bank in a lump sum that doesn't match the invoice total because of fees, timing, or batching. Then someone on your team has to figure out what got